Tatiana KOVALCHUK

Tatiana KOVALCHUK


PROFESSIONAL SUMMARY 

Tatiana started her activity in 2012 as the teacher of English at State and Private Schools, teaching children and adults, practising their reading, writing, listening and speaking skills. In 2013 she changed her professional path to the administrative activity and undertook a full range of secretarial and administrative duties for the CEO ensuring the efficient and effective running of their daily business. Tatiana worked also as the Head of Administrative Department until 2015 assisting the CEO in organising their administrative workload, controlling the administrative department in organizing different events of the day, meetings and following up resultant actions, maintaining complex diary management. Tatiana has strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners as well as the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.


CURRENT ROLE

2018 – date Mandarin Re Ltd. (previously known as TranssibRe Overseas Ltd)

                                      Assistant to CEO

Organization of meetings and conferences;

  • Preparation of official letters and requests, orders and internal memos;
  • Maintaining the e-mail of the CEO;
  • HR administration (admission, dismissal, transfers, vacations and sick leaves);
  • Tracking information and news on financial markets;
  • Keeping minutes of meetings;
  • Setting tasks to heads of departments;
  • Control of the execution of tasks;
  • Preparation of decrees and internal documentation of the enterprise;
  • Preparation of contracts;
  • Bills payments (utility bills, communications, fines and taxes etc.)
  • Document flow;
  • Translations (into English);
  • Informational support of the CEO within the framework of his membership in LFSA;
  • Business trips organization: flight tickets, transfers, hotels, meetings with partners, leisure, medical insurance;
  • Visa and travel support (hotels, apartments, houses, excursions, yachts, home staff);
  • Organization of real estate maintenance;
  • Transport maintenance;
  • Translations and organization of notarization;
  • Searching and buying gifts;
  • Personal tasks;
  • Support 24/7

OTHER POSITIONS / EXPERIENCE

2014-2015         Engineering Center “ENERGO”

Head of Administrative Department

  • Administrative and operational support for a range of board directors

  • Coordination and planning of all aspects of business activity

  • Writing presentations and managing all business correspondence

  • Full responsibility for all data management and IT integrations

  • Inventory management of equipment and business supplies

  • Organizing and scheduling calendars, travel and meetings in a busy office

  • Management of information flow, with only the biggest issues escalated

2013 –2014         SERVICEGASAUTOMATICA LTD.

                                    Assistant to CHIEF EXECUTIVE

  • Managing of Secretariat’ work

  • Technical and logistical support to Chief Executive

  • Preparation of presentations for the head of the department on the current projects of the department;

  • Ensuring the document flow of accounting documents for the supply of products between the branches in Russia and the central office;

  • Travel support (tickets, hotels, transfers, leisure, meetings with partners) independently and through the concierge;

  • Advance reports;

  • Bills payments (utility bills, communications, fines and taxes etc.)

  • Keeping minutes of meetings, incl. in English;

  • Control of the execution of tasks;

  • Organization of meetings;

  • Document flow (electronic);

  • Translation (contracts and presentations from / into English)


EDUCATION AND QUALIFICATIONS

Academy of Labour and Social Relations (2015-2017), Moscow

Faculty of World Economy

Master of Economics

Saratov State University (2007-2012)

Faculty of Foreign Languages

Teacher of foreign languages, English and French

  Assistant to CEO
  +603 9212 7273